7 Ways To Get Your Small Business Organized

Ways To organize Small Business

To be organized as a small business owner means you have your shit together. You are on the path to understanding yourself and your business are two separate things that should respect each other's boundaries to achieve maximum productivity.

We have previously discussed productivity hacks for small businesses. Now, we should move on to the ways you should organize and mobilize your business and create less mess.

Here are 7 easy ways to get your small business organized

1. Manage your workspace and keep it in order.

Human beings are said to learn from their immediate surroundings. Therefore, to get started on the less messy train in your small business, you must first maintain your immediate work environment. Could you keep it clean, neat, and tidy?

For example, if you work from home, make sure your homework station is tidy; you will most likely be more productive in a managed physical environment.

Here are 5 ways to help you organize your workspace

  • Declutter your computer desktop and sort out all your files and folders into a simple filing system. Alphabetical filing is best. Take a few minutes daily to trash unwanted files and reorganize the new ones.
  • Go paperless: The first step is to ditch the notebook for recording sales and use Kippa Bookkeeping app.
  • Arrange your chargers neatly to avoid tangling
  • Take some time every day to organize yourself and your thoughts; a healthy mind is productive.
  • Invest in your work space's appearance; decorate. This could be by buying a cute table plant, that new desk chair you have been eyeing for months. Essentially, just minute details to make you comfortable in that space, comfortable enough to keep you productive while working.

2. Your time is your money.

The kind of business you run has nothing to do with managing your time; everyone has to master good time management skills to improve their work efficiency.

You can start improving your time management skills by practicing the following:

  • Do the most manageable tasks first. Then, sort out the functions in your daily schedule and group them in the order of easiest to hardest, less time consuming to most time-consuming. Doing this helps you tackle the easiest tasks even when you're on the move.
  • Take a break between tasks, don't worry, you deserve it.
  • Use Kippa App to help you with complicated tasks like accounting and finance management, sending invoices to customers, tracking your expenses and sales, tracking your inventory, and more.
  • Automate your tasks; social media posting, for instance, has apps and tools for you to leverage while you focus on more pressing tasks.

3. Keep Track of customer information.

Customers are the heart of your business; without them, there's almost no reason to continue running your business.

As we have said repeatedly, remind your customers that you exist, keep them informed of any new developments you make in your business, and offer them loyalty discounts. You could do this by sending emails, Whatsapp messages, or SMS.

A quick and easy way to keep track of your customer information is to use Kippa. The invoice generator allows you to keep track of every customer you ever sent an invoice to. We are helping you compile and keep track of all your customer data, from phone numbers to email addresses, to order the preferences from previous customer orders.

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4. Be on top of all your expenses.

Tracking every penny your business spends can be tiring and tedious, especially in the traditional pen and paper way. It can become a bit of a hassle to stay up to date with expense management. But fear not, Kippa has got you covered. Remember those tasks you can complete on the move? This is one of them. With Kippa, you can record every transaction, using the debt feature to help you stay on Track with your pending bills.

5. Improve your scheduling system

If you tend to forget to complete your task list or have issues prioritizing tasks or problems with how much time to delegate to your tasks, you need to review the To-do list or schedule.

Personalize your to-do-list schedule to fit YOU, think of the deadlines you are most productive, the times you get tired, the times you can get a task done, and so on.

Time is money; get your groove on, no lose focus!

6. Sort out your email inbox or just your social media DM's

Respond to emails and direct messages as soon as you open them; you need to fight the urge not to reply. Most productive people are said to be at the top of their game when it comes to decluttering their email inboxes. Periodically checking your inbox, opening emails, and responding on time allows you to focus your full attention on the places they are needed.

7. Upgrade to an online accounting software

We have constantly tried to push you to get that upgrade time and time again. Bookkeeping tools such as Kippa work wonders when keeping your finances organized. They integrate all financial information into a detailed report which allows you to see your business's growth at a glance anytime and anywhere.

For tasks like Accounting and bookkeeping, which require a lot of time, consider using Kippa to manage your finances, send out invoices and even remind your debtors about what they owe you.

Letting an app or software do the heavy lifting, and you have to make minute adjustments, allows you to do other tasks. In addition, this gives you more time to focus on tasks that need your full attention.

In conclusion,

If you are looking to grow your small business, make sure you are organized with all your operational tasks. Because only then can you reach a sort of Nirvana in your business's output

Send invoices and receipts to your customers
Send invoices and receipts to your customers
Hafeedoh Balogun

Hafeedoh Balogun